Gala etiquette: a guest's guide to the evening
RSVPs, arrival, seating, auctions, paddle raises, speeches and thank-yous: how a typical Canadian charity gala unfolds and how to be a great guest.
Updated October 5, 2026
A charity gala has a rhythm of its own. Knowing how the evening usually unfolds makes it easier to relax and enjoy it.
Before the night
Send guest names, dietary needs and accessibility requests by the organizer's deadline, especially if you've bought a table. Check the dress code, the start time and parking or transit. Galas often start with a reception an hour before dinner.
Arriving
Arrive during the reception rather than right at dinner. Expect a registration table, where you may receive a seating card and, if there's an auction, a bidder number or app sign-in.
Auctions and paddle raises
Silent auctions usually close partway through the evening, so bid early if something catches your eye. A live auction is run by an auctioneer from the stage. Many galas also hold a paddle raise, sometimes called a fund-a-need, where guests raise their bidder number to give a set amount directly to the cause. There's never any obligation to bid or give beyond your ticket.
During the program
Speeches, awards and stories about the cause are the heart of the evening for the organizers. Keep conversation low and phones silent while someone is speaking. Ask before photographing other guests, and follow any photo restrictions the organizer announces.
Drinks and tipping
Some galas include drinks and others run a cash bar. Coat check and bar staff may accept tips where it's customary. Plan your ride home before the evening starts.
Leaving and afterwards
It's fine to leave after dinner and the main program, but try not to slip out during speeches. A short thank-you to whoever invited you, or a note to the organizers, is always appreciated.
Ready to go? Find a gala near you.